Time versus priorities: how to optimize both

MentorMitr
2 min readJul 4, 2021

Comprehending prioritization can alter your existence. Understanding your preferences decreases tension, encourages you to concentrate and avoid negativity, can enhance productivity and time supervision, and even assist with work-life balance as you develop reasonable limitations for your working life.

Here are some simple ways to prioritize your daily activities

1. Apprehend your task by mentioning them on a master list and then distribute it only daily or weekly or monthly basis

It’s unthinkable to prioritize your assignments if they’re all paddling over your head.

Rather, begin by noting down everything in an organized manner in the grand master list.

The tool you use to store these tasks don’t matter (it could be as simple as a piece of paper or as complex as a project management tool) as long as it’s easily accessible and easily updated when new priorities come along.

Edit your master list according to your requirements. Start by completing your urgent or important tasks.

2. Segregate your extremely urgent from the significant task

It has been evident that a master's list helps in the organization and prioritization of all the tasks. Over the long run separating tasks from the master list can turn out to be entangled. It may seem hard to seek out what needs to be done in the present moment and what to be in the later stages.

When glimpsing at how to prioritize tasks adequately, inquire which one of the spots they best fit in:

Urgent and Important: tasks to be completed first

Important, but not urgent: schedule them and give them a specific time slot

Urgent, but not important: tasks that require less concentration, can be given to someone else to handle them

Neither urgent nor important: tasks that can be performed leisurely

3. Level your daily assignments by their substantial preference

Many times we complain that despite reducing the tasks to half, we still have a bundle of important and urgent tasks to be completed within a day. Hence, we need to opt for smart work instead of hard work and find an efficient way to explore deeper and uncover the actual significance of those tasks.

4. Segregate tasks with identical preferences

How do separate tasks of similar priority? You may characterize their importance and sequentially write them then follow from the beginning to the last. When you’re operating on complicated assignments or manipulating numerous functions, this method can truly help you.

5. Complete your most important or top priority task

If you’re done selecting your important task to be done for a day. It’s time to execute that devised plan now!

Spend your actual time and potential to complete these tasks and never postpone these to the next day.

Prioritize a minor triumph early in the morning or day and you’ll be encouraged for the rest of the day. As it is rightly said that “achievers start early”.

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MentorMitr

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